Updated: 12 October 2026
The problem changes at every meeting
If everyone expects a different output, the scope may be too open. Walk through one example with its user from start to finish. Write down what the pilot prepares, what the human decides and what is out of scope. Agree this before another iteration.
Data preparation takes too much work
Conflicting versions, missing documents or unstable access rights can consume the planned effort. Measure this preparation separately. Identify the authoritative source and its owner. If essential information does not exist, the project must organise its collection first.
The demonstration skips difficult steps
Observe a user without preparing the path for them. Must they copy data, reformat output or find sources themselves? Check exceptions and interruptions. One feature can work well while the whole process takes more effort. Reduce manual hand-offs before expanding the pilot.
Nobody can decide what comes next
Clarify who accepts the result, funds operation and handles incidents. Rebuild the decision criteria using available observations. Propose a limited next test or documented closure. Stopping an insufficiently useful opportunity can release resources for a better-defined need.